Hotel sales proposals are evolving fast – from static documents into dynamic, trackable, and experience-led communications that actually reflect the way buyers make decisions.

UpMail is excited to announce a new strategic partnership with Visiting Media, bringing immersive 360° virtual tours directly into UpMail proposals. Together, we’re helping hotel sales teams move beyond traditional PDFs and deliver richer, more engaging proposal experiences that are both visually compelling and fully measurable.

Read the full press release here: Visiting Media Partners with UpMail to Transform Hotel Sales Proposals into Immersive, Trackable Sales Experiences

Turning Proposals into Experiences

At the heart of this partnership is a simple idea: a proposal should feel like the property it represents.

By embedding Visiting Media’s 360° virtual tours directly within UpMail proposals, hotel sales teams can now:

• Showcase spaces in a truly immersive way
• Give buyers a self-guided, visual experience of the property
• Track engagement with every click and interaction
• Understand exactly what content resonates most with each client

Instead of guessing what happened after sending a proposal, teams now have real-time visibility into buyer behaviour – making follow-ups more targeted, timely, and effective.

As Visiting Media CEO Jascha Kaykas-Wolff notes, proposals should be experiences, not attachments – and this integration is designed to close the gap between how hotels present themselves and how buyers actually evaluate options.

Real Impact in Action: King Kamehameha Kona Beach Resort

One of the strongest examples of this combined approach comes from King Kamehameha Kona Beach Resort.

Facing challenges with static, PDF-based proposals and limited visibility into client engagement, the team moved to UpMail and embedded Visiting Media’s 360° tours directly into their proposal templates.

The results speak for themselves:

• 26.7% increase in conversion rates
• Fully customised proposals built in under 10 minutes
• 80+ tracked interactions with 360° tours inside proposals

Beyond the numbers, the biggest shift was in confidence – knowing exactly how clients were engaging with each proposal and being able to tailor follow-ups based on real interest.

You can read the full case study here: From Static PDFs to Dynamic Proposals: How UpMail + Visiting Media Boosted Conversions by 26.7%

A Shared Vision for Smarter Hotel Sales

This partnership reflects a shared belief between UpMail and Visiting Media: hotel sales teams deserve better tools to tell their story and win business.

By combining dynamic proposal creation with immersive visual storytelling, we’re helping teams create proposals that don’t just inform – they influence decisions.

For sales teams, the impact goes beyond aesthetics. With UpMail and Visiting Media combined, teams can:

• Build consistent, on-brand proposals faster
• Embed rich media without additional complexity
• See exactly which spaces and content buyers explore
• Follow up with precision instead of assumptions

For buyers, the experience is equally transformative – clearer, more engaging, and far easier to navigate than traditional proposal formats.

The integration between UpMail and Visiting Media is available to joint customers today.

Hotels interested in transforming their proposal experience can reach out to their UpMail or Visiting Media representative to learn more.

Visiting Media: communication@visitingmedia.com

UpMail: hello@upmailsolutions.com